How Step In, Step Out works

A quick guide for facilitators and participants using this online version of the movement-based storytelling exercise.

1. Roles in the platform

  • Facilitator: Creates and controls a session, manages questions, and projects the live visualization.
  • Participants: Join anonymously on their own devices and answer YES / NO to each question.
  • Public visualization: A separate screen (for the projector) that shows everyone moving through the steps as dots.

2. Facilitator: creating a session

  1. Go to the home page and choose either “Create session now” or “Schedule a session”.
  2. Give the session a title, optional description, date, time, and timezone.
  3. When the session is created you are taken to the Facilitator Dashboard.
  4. Save your private access by:
    • Copying the facilitator link, and/or
    • Copying the recovery code (you can use it later on the recover page).

There is no login account. Anyone with the facilitator link can control the session, so keep it private.

3. Sharing the participant link and QR code

  1. In the facilitator dashboard, you'll see a Participant join link and QR code.
  2. Project the QR code on a screen or share the link in chat/calendar.
  3. Participants scan the QR or open the link and automatically join the session.
  4. You can also:
    • Print the QR as a PDF to share or display later.
    • Email the participant link directly from the dashboard.

4. Running the activity (facilitator)

  1. When you are ready, click “Start session” in the Session control panel.
  2. Add or adjust questions as needed in the Questions section.
  3. For each question:
    • Open the question for responses.
    • Participants answer YES or NO on their devices.
    • You see the live counts and watch dots move forward one step for YES, or stay in place for NO.
  4. Close the question, debrief if desired, then move to the next question.
  5. When you are finished, click “End session”.

5. What participants see

  • They join with a code or QR and remain completely anonymous.
  • Their screen shows one question at a time with two buttons: YES and NO.
  • After they answer, they see a confirmation and wait for the next question.
  • On the projected visualization, each person is represented by a small dot that moves forward one step for YES and stays in place for NO or no response.

6. Live visualization & final results

  • Open the visualization screen from the facilitator dashboard (it's designed for projection).
  • You'll see a horizontal journey from START to the final step, with dots clustered by step.
  • When the session ends, the facilitator dashboard shows a Session results section with:
    • Final dot positions.
    • Final step distribution chart.
    • Per-question YES / NO / NO RESPONSE summary.
    • Participation vs skipped responses.
  • You can export a PDF summary of these results directly from the dashboard.

7. Privacy and safety

  • No names are collected from participants.
  • Each person is only ever represented as an anonymous dot.
  • Facilitators can choose to remove old session data after the workshop, depending on organizational policies.
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